The Affiliate Thunderdome runs from conference to conference (from early May to early May), beginning during the Board meeting that takes place on the final day of the annual conference. In order to participate in the Thunderdome, an affiliate group must be an affiliate in good standing. This means that the affiliate group has 5 current members who are also current members of OWFI. Failure to meet this expectation could result in your affiliate group becoming inactive (see Compliance below).

Points Awarded Affiliate Expectations Maximum Points Possible per Year
10 points Updating your affiliate club's information on the OWFI website every 6 months. Points are awarded once between May 1 and November 1, and once between November 1 and May 1. 20 points
10 (5) points Your affiliate group's full complement of delegates attends a Board meeting. (Only a fraction of your delegates attends a Board meeting.) You must have at least one possible delegate. 40 points
8 (2) points At least 5 of your affiliate group’s members participate in the annual OWFI writing contest. (One of your affiliate group’s members participates in the annual OWFI writing contest.) 8 points
5 (2) points Your affiliate group sends at least 5 members to the annual OWFI conference. (Your affiliate group sends at least 1 member to the annual OWFI conference.) 5 points
5 points Your affiliate group enters a basket into the Basket Wars auction held during the annual OWFI conference. 5 points
5 points You have the appropriate number of delegates on OWFI's #delegates Slack channel at each check on May 1 and November 1. 10 points
1 points Updating our Affiliate News section or our Events Calendar with news about your affiliate or events that your affiliate plans to participate in. Maximum of one per month. 12 points

An affiliate group may earn up to 100 points per year.

Members at Large are invited to participate as well. For the purposes of the Affiliate Thunderdome, Members at Large shall count as members of one, very large affiliate group led by its delegates.

During the conference in May 2019, points for the previous year will be tallied. The affiliate group with the most points shall be declared the Most Active Affiliate of the Year. Ties will be permitted.

Years in Compliance

Points reset every year on the final day of the conference. Instead of accumulating points from year to year, affiliate groups will accumulate Years in Compliance. Affiliate groups will receive rewards after 5, 10, and 25 years of compliance. After 25 years, an affiliate will become a Historic Affiliate, which will be forever remembered in the annals of OWFI, even if the affiliate group breaks up in the future.

Years in Compliance do not indicate the number of points that a group has earned over the years. Instead, it indicates the number of years that an affiliate group has been compliant with OWFI’s bylaws. An affiliate group may remain active and “compliant” with the OWFI bylaws so long as it maintains 5 current members who are also current members of OWFI. All active affiliates will accumulate Years in Compliance for every year that they remain an active affiliate in OWFI, regardless of the number of points they received in the previous year.

Affiliate Deactivation

Failure by an affiliate group to have 5 current OWFI members for a period of 6 months or more will result in that affiliate group being deactivated within OWFI. This means that all members of that affiliate group will become Members at Large, and the affiliate group will no longer appear on our website and on our publications. (Unless it is a Historic Affiliate. See Years in Compliance above.) This policy is pursuant to Article III of the OWFI bylaws:

Affiliate members of OWFI shall consist of those local writing groups in Oklahoma and elsewhere which seek membership in OWFI and have at least five (5) members who are also individual members in good standing of OWFI (current in payment of annual dues). Any group may apply for affiliate membership if it consists of and maintains at least five OWFI members in good standing. Each affiliated member group of the Federation shall retain its own entity and be governed by its own constitution, bylaws or rules.

If the affiliate group reactivates its status within OWFI at any point in the future, it must start the Thunderdome again with zero points and zero Years in Compliance.

If you have any questions, please don’t hesitate to contact us!